It’s hard not to notice the recent increase in data breaches. Banks and insurance companies are popular targets for these criminals, but did you know that 60% of these attacks hit small to medium businesses?
If you have confidential documents such as payment records, employee data, or anything with identifiable information about your customers, you have something that these criminals and competition want.
Paper document storage can be a challenge for users to find and access the documents they need. Additionally, increasing move to employees who are working remotely and can do business with a laptop and cell phone, paper documents storage make productivity impossible. In addition, there is risk associated maintaining only paper copies of essential documents – both damage and security risks. Transitioning to digital documents is a good option to combat these challenges.
There are a number of ways to strengthen your organization’s security without the need for a massive technology investment. There are many software products that make the transition to digital documents very simple and effective for the users.
With all of the challenges associated with digital documents storage and printing, how does an organization overcome these hurdles for a successful implementation? It starts with ELPEE MPS experts who really understand all of the ramifications and understand your business needs. So, what should ELPEE MPS partner help with?
- 1. Have an audit of the office print device infrastructure completed with a proven software application to gain a clear understanding of your organization’s risk.
- 2. Implement an automated print device security software to close the gaps on risks of potential security breaches and ensure a secure print environment.
- 3. Implement a document control system to lock down all functions of printing and imaging devices (Print releasing, Scanning, Faxing, Copying) to require and enable quick and simple user authentication. This will increase security and provides a user audit trail.
- 4. Ensure that the workflow for the user has active directory integration to enable serving up custom workflows by a user. The custom workflows can be created for a hard copy to digital conversion and routing to storage and/or digital workflow and routing to storage from the desktops.
To ensure success in moving to a paperless environment, getting rid of file cabinets that take up so much space, and move to secure online storage, Contact ELPEE MPS today to learn more.